1.0 Purpose
1.1 To provide training for all new and existing employees who perform activities that are documented within the scope of the Company x y z0 1 Quality Management System.
2.0 Scope
2.1 All Employees who perform activities within the scope of the Company x y z0 1 Quality Management System and in some instances 0 wide training initiatives will be trained and competent to the requirements of the Quality Management System prior to executing these activities.
3.0 Responsibilities
Quality Department
This programme and the scheduling of training will be the responsibility of the Quality Department and all other departments as applicable operating within the 1 Quality Management System.
HR Department
The HR Department is responsible for the maintenance of personnel files including curriculum vitae, job descriptions and evidence of education.
Employee
It is the responsibility of the employee to ensure that their Training File is maintained and that they are appropriately trained in accordance with – Training Matrix.
Change Order Originator
– It is the responsibility of the change order originator to complete – Training/COF Tracker when releasing a change order through Document Control.
– It is the responsibility of the change order originator to complete the required training.
– It is the responsibility of the change order originator to provide a list of outstanding trainees to Document Control and to follow-up on training records for same until 100% completion rate has been reached.
4.0 Reference Documents
Change Control
Induction Training
Change Control Form (COF)
Induction Training Log
Training Effectivity Record
Quality System Training Plan
General Training Record
Training Matrix
Training/COF Tracker
Company x y zTraining requirements (Corporate)
5.0 Procedure
5.1 Guidelines – New Employees
Assessment of training needs will be performed by the employee’s Manager, based on the following:
a. Job requirement /description.
b. Employee’s prior training, experience or educational background.
c. Initial hire and or transfer.
d. As the job requirements change.
The Training Plan will be documented and approved by the employee’s Manager on 9, Quality System Training Plan.
5.2 Training Programme Types – New Employees
Induction Programme:
New employees will undertake an induction-training programme within 15 days of joining the company. This programme is outlined in the Induction Training procedure.
5.3 Position Specific Training – New Employees
Training requirements will be based on a specific position operating within the 1 Quality Management System / Departments. This applies to both temporary/contract and permanent staff. It is the responsibility of the employees Functional Manager to identify and provide the required training for certain specific job roles and document it on Form Quality System Training Plan. It is the responsibility of the Functional Manager to identify the required training and complete the Training Matrix –
The Functional Manager assigns the type of training as follows:
Key Type of Training Required Description Training Form Required
C Core Employee is actively carrying out function. If first time training on procedure complete
OR
If Group training or procedure has been upreved and FRM0008 has already been completed, complete
RU Read & Understand Employee is not carrying out function and only needs to be aware that the procedure exists. In the case where this status changes and the employee switches to actively carrying out the function they should complete Core training as described above. Complete
NR Not Required Not required No form required.
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